Job: Executive Assistant

Jobing Description

Job opportunity

Executive Assistant
Line of Service IFS
Industry Not Applicable IFS
State & City IN-Indianapolis
Travel Requirements 0-20%
Position TypeFull Time
Auto req ID 27646BR

PwC/LoS Overview
Are you interested in the opportunity to work for an industry-leading company that services Fortune 500 companies, and will give you the experience and exposure you need to build your career? If you are, then PricewaterhouseCoopers (www.pwc.com/us) network of firms is the firm for you. PricewaterhouseCoopers LLP (PwC) is well placed to help clients meet the challenges and opportunities of the US marketplace in the areas of assurance, tax, and advisory. We offer the perspective of a global network of firms combined with detailed knowledge of local, state and US national issues. More than 163,000 people in 151 countries across our network share knowledge, experience and solutions to develop fresh perspectives and deliver practical advice.

At PwC, you will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. We offer a flexible career progression model that allows for a variety of challenging opportunities throughout your career. We provide unparalleled coaching, mentoring, and career development programs; global opportunities; and state of the art technology-driven methodologies to help you provide quality service to our clients.

Job Description

Administrative Services is led by the Market Administrative Leader in each Market, and is comprised of Executive Assistants, Team Assistants, Office Services, Records, and Market Events staff.

Executive Assistants provide administrative support to Partners and client service Managing Directors. They are the "single point of contact" for the administrative (arranging travel, scheduling meetings, preparing agendas, responding to routine correspondence, maintaining records or files, responding to visitors and telephone calls) needs of assigned internal customers and provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork.

Position/Program Requirements

Knowledge Preferred:

Be proactive in identifying areas of support that are applicable to their customers' needs. Consistently business acumen and specialized technical knowledge, including a comprehensive understanding of their customers' support needs and the technology used by the team. Proactively participates in knowledge sharing activities, continuously develop and communicates best practices within formal and informal networks. Comprehensive knowledge of Phone/Voicemail/e-mail/Instant messaging and take clear, concise messages and relays messages or routes calls in a timely manner. Proactively adjusts schedules and keeps Internal Customers supported aware of changes on a timely and accurate basis. Drafts, proofreads, attaches appropriate documentation and completes work within designated timelines. Creates, edits and proofreads proposals/presentations. Have a Extensive & Comprehensive knowledge of creating detailed itinerary of travel arrangements, meeting times, meal arrangements and car service requirements. Prepares expenses in an accurate and timely manner. Comprehensive knowledge reconciling expense reports and information to Amex statements. Maintains connectivity with the Records Management and Office Services teams. Creates and maintains an easily accessible e-file system. Have extensive knowledge of coordinating information regarding Passport/Visa issuance and renewal and Visa-Watch.

Enrolls and tracks Partners/Managing Directors CPE credits, licenses and requirements. Accepts, picks up and delivers mail and packages on a daily basis and sends mail and packages appropriately through interoffice mail, U.S. mail or express vendor. Efficiently entering and charging own time. Reserves rooms, catering, sends invitations and manages responses for events

Skills Preferred:

Extensive technical knowledge within and application of the Microsoft Office Suite (Word, Excel, Powerpoint, Visio)

Interact and collaberate with Lines of Service and Internal Firm Service clients. Deliver exceptional customer service

Lotus Notes experience

Minimum Years of Experience Necessary:

5

Minimum Degree(s) and Certification(s) Required:

2 year degree or 4+ years of administrative experience