City of Indianapolis and Marion County, IN

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Finance Accounting Coordinator - DPW

at City of Indianapolis and Marion County, IN

Pay: $30000 to $34352/year
$30000 - $34352
Posted: 6/1/2019
Job Status: Full Time
Job Reference #: 2430537

Job Description

Overall Job Objective

Position Summary

**This position is open to current city/county employees only**

Position is responsible for the processing of invoices and purchase orders for payment, asset and document management, and maintaining effective and efficient accounting and billing system. Position must perform with a high degree of attention to detail and accuracy.

Position Responsibilities

Prepares vouchers for incoming invoices and purchase orders and submits them to Accounts Payable for processing.

Process and handles all utility invoices and notifies appropriate staff and utilities companies on problems and concerns.

Establishes good working knowledge of utility various type of billing structures.

Coordinates with internal staff any request new service and discounts to assure utility company is notified and has pertinent information related to City accounts.

Responsible for maintaining a database for term contracts in order to track and prepare notices.

Ensures that all purchasing decisions comply with annual budget limitations set by the City-County Council.

Reconciles balance sheet accounts. Includes all adjusting work, matching and reconciling source documents.

Reviews materials and verifies data for accuracy and completeness. Investigates problem situations, creates and/or modifies account data.

Compiles journal voucher entries and maintains of the general ledger and associated accounts.

Updates, maintain, and monitors spreadsheets, databases, and invoices for discrepancies.

Checks available budget balances, requests transfer if needed, signs and/or forwards for signature depending on expenditure totals, forwards to buyer.

Supports CFO on various projects.

Orders all supplies and conducts weekly supply inventory in order to have sufficient stock to dispense to agency staff.

Responds to and resolves most Accounts Receivable questions and issues

Works with vendors to ensure proper billing and accurate payment for services.

Prepares procurement and accounts payable documents, forms, memos, and other correspondence.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

**This position is open to current city/county employees only**

Associates Degree and a minimum of two (2) years' prior work related experience is required. One (1) year of prior related work experience may be substituted for each year of required education. Preference is given to applicants with bachelor's degrees as well as those pursuing advanced degrees in accounting or management. Knowledge of spreadsheet and specialized accounting software is required. Basic bookkeeping, computer, and math skills are required. Effective project management skills are required. Must have the ability to assist customers in a professional and courteous manner, whether it's face-to-face, by email, or over the telephone. The position requires attention to detail and candidates must be able to type, create, and edit reports as needed, and communicate effectively, both orally and in writing. All activities must comply with state and federal law.

Independent Judgment

Position requires the knowledge of established laws, policies and procedures, which controls most of the actions in this position. Other duties and tasks are routine in nature and performed under moderate supervision following standard procedures. Independent judgment, subject to supervisory oversight, is used when there are no available policies and procedures.